GENERAL SUMMARY: 

The Controller plays a critical role in overseeing the financial operations and strategic financial planning for the organization. The Controller will be part o the Executive leadership team to drive financial success and ensure the company’s long-term sustainability and growth.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive Management

·        Participate in key decision pertaining to strategic initiatives, operating model and operational execution as a member of the executive management team.

·        Establish credibility throughout the organization as an effective developer of solutions to business challenges.

·        Assist in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans.

Financial Planning and Analysis

·        Oversee issuance of financial information and report financial results to the President and Vice President.

·        Prepare and maintain regular financial planning reports: Daily Projected Cash Flow Forecast, Monthly Profit and Loss, Monthly Balance Sheet, Monthly Statement of Cash Flows, and Monthly Statement of Changes in Equity.

·        Complete analysis of financial results as reflected in the Notes to Financial Statements; develop strategic and tactical recommendations.

·        Oversee cash flow planning and ensure availability of funds as needed.

·        Oversee financing strategies and activities, as well as banking relationships.

      Accounting Activities

·        Oversee the accounting department to ensure proper maintenance of all accounting systems and function; supervise company admin staff.

·        Ensure maintenance of appropriate internal controls and financial procedures.

·        Ensure timeliness, accuracy, and usefulness of financial and management reporting; oversee the preparation and communication of monthly and annual financial statements.

·        Review all month-end closing activities including general ledger maintenance, balance sheet reconciliations and corporate/overhead cost allocation.

·        Serve as final point of escalation for Accounts Receivable/Accounts Payable issues.

·        Develop and manage admin staff.

·        File Monthly & Quarterly sales taxes.

Cash Management

·        Oversee weekly cash management; approve weekly payables; execute checks.

·        Process positive pay approvals

·        Oversee AR management and provide support to collections activities.

·        Process customer ACH and Credit card payments

·        Develop a reliable cash flow projection process and reporting mechanism which includes minimum cash threshold to meet operating needs.

Liability Management - Insurance/Payroll

·        Oversee Health, Dental, Life Insurance enrollments for employees including revisions and COBRA

·        Send proper payroll deductions for Insurance to payroll

·        Assist with scheduling employee initial and routine screenings and testing

REQUIREMENTS

QUALIFICATION & SKILL REQUIREMENTS

·        An experienced leader and financial executive with appropriate experience. Experience in the Office Equipment industry is a plus.

·        An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.

·        A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.

·        A well organized and self-directed individual who is a team player.

·        An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.

·        Ability to think strategically, with strong project management skills, including attention to detail.

·        Strong verbal and written communication skills, able to calculate figures and amounts, with strong statistical analysis and forecasting skills.  

·        Ability to self manage resources (time and budget) to achieve objectives.

·        Demonstrated technological proficiency, especially with legacy accounting software and various Microsoft Office Suite programs.

·        Commitment to Company Values, strong personal integrity.

·        Results oriented individual with strong leadership and time management skills.  Ability to develop and train employees, recognizing and capitalizing on their strengths.

EDUCATION AND EXPERIENCE

Education

·        Bachelor’s degree in Finance, Accounting or related field or 10+ years in relevant experience

Experience

·        Proven experience as a Controller or in a senior finance role.

·        Prior experience in financial management software and Microsoft Office Suite.

This job description is not all inclusive. Other duties and responsibilities may be added as necessary by