MOEbiz:  Executive Assistant Job Description

 

why you'll love working for MOEbiz

We work hard every day to adapt our business to the ever-changing business climate, you will become passionate about your employer and the brand you represent. Everything is converging on the Internet, making networked connections more meaningful than ever before in our lives. MOEbiz prides itself on constantly innovating and bringing our clients the best service possible to help them move their companies forward.  Some of our core culture includes: Why do we Exist?  To make people’s personal and business lives simpler.  How do we behave? Perseverance/integrity/Innovation.  What we do?  We sell and service imaging equipment and network technology.

 What You'll Do

You are an Executive Administrative Professional that will provide support for the Owner.

• You will be very enthusiastic with a professional and approachable demeanor in all interactions; possess wonderful interpersonal skills with all levels of staff, executives, customers, vendors.
• You will provide analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports.
• You will take care of Correspondence/Approvals: Supports owner by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follow up to ensure proper disposition.
• You will exercise sound judgment and discretion, maintain a high level of integrity and remain calm under pressure and you will deal authoritatively with sensitive and confidential matters and materials.
• You take a lot of initiative and have an enthusiastic attitude.
• You will have a Quick Start mentality and be able to change gears quickly as the owner tends to juggle multiple projects.  You will be able to finish the 20% of a project (the details) of a project the owner started and brought 80%.
• You will be asking yourself can we do this better if so how and be constantly looking for new ideas that could “possibly” be incorporated into our mission.

Who You'll Work With

One Winning Team Engagement - Effectively facilitating initiatives with multi-functional teams and strategically engaging multi-functional resources to achieve goals. Excellent Customer Relationships Building inside and outside of MOEbiz. Focusing on the long-term success of MOEbiz and its growth as well as our employee growth.

Who You Are

You have experience providing support at the Owner level. You take initiative, can handle a full desk with ease and thrive in a busy environment.

• You have the ability to navigate web and email at high competency knowledge.
• You generally resolve own methods and procedures on new assignments, consulting with supervisor as appropriate.
• You know how to mentor new Executive Administrative Assistants and other administrators. You will participate in a strategic executive assistant program online to allow you to understand key concepts to support the owner and other team members and protect their time.
• You use considerable independent judgment and initiative to resolve issues and make recommendations, deciding when and if executive action is required and often supply a recommendation where appropriate.
• You have technical knowledge of desktop applications.
• Teamwork - you champion Improvements. Doing more with less, pursue problems, make decisions, and demonstrate leadership.

Our minimum requirements for this role:

• You have 2 years’ experience in administrative environment and you a minimum of 1 years of experience supporting a principal at the executive level.
• You will have experience in planning meetings and coordinating travel and you are advanced in desktop calendar management programs.
• You have advanced level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
• You have confirmed performance in a customer-facing, service-oriented role you have a track record of excellent performance.

Why MOEbiz

We connect everything: people, processes, data, and things. We innovate everywhere, taking risks to be here in the future for our employees and customers.  We are a 95-year-old company with a family atmosphere and unique workplace atmosphere that fosters innovation and change including play.

We are competitive growth orientated company that has dug its heels in for future growth in the technology landscape and is open to the changes in the workplace necessary to do so. 

We have kids pets uncles’ aunts’ sick kids etc., so our culture is one of hard work but caring and celebration.

Do you think you are a candidate for this position? If so apply online at www.moebiz.biz and look under careers,  from the initial app we will determine if we need to go to the next step and set up a phone interview as well as a personality profile.

  

Expectations of the Job

• Ability to adapt and manage priorities
• Be organized and detail oriented
• Analyze situations to proactively anticipate needs
• Communicate effectively verbally and written
• Act in a professional manner
• Be a team player
• Use good judgement to make reasonable decisions
• Able to research different topics based on owners desires and new opportunities
• Must be able to schedule people multiple platforms, text, email, etc 
• Always wanting to learn and find new and more efficient manners/process’s to shave off time

 

 

Minimum Requirements

• Proven track record in a support role
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to manage projects with little supervision